Penn State Job Catalog

The defined natural career progression within or between job profiles.

Construction Contracts Administration

The Construction Contracts Administration Manager provides leadership and oversight for the procurement, administration, negotiation, and compliance management of construction-related contracts supporting the University's capital construction, renovation, and facilities programs; oversees the development and continuous improvement of construction procurement policies, procedures, standards, and systems to ensure compliance with applicable laws, public procurement regulations, University requirements, and industry best practices; serves as the University's primary resource and subject matter expert on construction contracting and procurement matters, providing guidance to University leadership, project teams, procurement staff, legal counsel, contractors, consultants, and external agencies.

• Direct and oversee the procurement and administration of construction-related contracts, solicitations, amendments, change orders, and related procurement activities for capital and facilities projects
• Manage competitive procurement processes, including IFBs, RFPs, RFQs, CMAR, Design-Build, and other construction delivery methods
• Oversee bidding activities, proposal evaluations, contractor selection, procurement approvals, contract execution, and compliance reviews
• Develop, implement, and maintain construction procurement processes, standards, templates, policies, and operational procedures
• Review and approve procurement documents, contract terms, solicitation language, professional service agreements, and general contract conditions
• Ensure required documentation, insurance, bonding, licensing, wage compliance, and approvals are secured prior to contract execution
• Monitor procurement activities for compliance with applicable laws, regulations, ethical standards, and University policies
• Advise University leadership and stakeholders on construction contract administration matters, including contract interpretation, risk management, insurance, dispute resolution, labor compliance, and procurement strategy
• Consult and collaborate with project managers, procurement staff, legal counsel, risk management, contractors, architects, engineers, and external agencies regarding contractual and procurement issues
• Review contractual risk exposure and recommend appropriate mitigation strategies and operational safeguards
• Assist in resolving contract disputes, claims, procurement protests, and performance issues
• Serve as liaison with Commonwealth departments, governmental agencies, contractors, consultants, and industry organizations
• Develop, negotiate, and administer agreements with governmental entities, contractors, consultants, and professional service providers
• Lead or participate in contractor and consultant solicitation, evaluation, prequalification, and selection processes
• Oversee electronic bidding, procurement, and contract management systems to ensure operational efficiency, compliance, and data integrity
• Research industry trends and best practices; recommend and implement process improvements and system enhancements related to construction procurement and contract administration
• Develop training materials and provide guidance regarding procurement procedures, contract administration requirements, and compliance standards
• Direct and supervise assigned staff, including hiring, onboarding, work assignment, training, performance management, coaching, and professional development

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 13
• Minimum – $91,488.00
• MidPoint – $114,384.00
• Maximum – $137,280.00

• Capital budgeting
• Construction Management
• Consulting
• Contract management
• Government relations
• Negotiation
• Presentation Skills
• Procedure development
• Project Management
• Supplier evaluation