Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Inventory Control and Distribution

Inventory Control and Distribution Specialists monitor supply, equipment, product, material and other resource inventories; keep electronic databases updated; process requests and track orders; forecast inventory demands and product availability; assist with quality assurance programs; oversee product take back, reuse, recycle, and similar programs; research and communicate product information and alternative solutions; resolve or refer discrepancies.

• Monitor organizational product and resource inventories; coordinate with management to ensure inventories fulfill customer requirements; add new items and delete obsolete items; monitor and adjust stock levels to meet seasonal and overall product and material needs
• Maintain electronic database; record and update product nomenclature, pricing, codes, etc.; conduct spot checks and oversee physical inventories; address and resolve inconsistencies
• Process supply, equipment, product, and material requests; track orders and invoices; ensure timely shipping and delivery; prepare and maintain contracts, transactions, and regulatory compliance documentation
• Address and resolve order, inventory, shipping, delivery, and stock issuance discrepancies; refer issues to management as needed
• Help ensure product availability; forecast and communicate inventory demands to vendors/suppliers; alert management of short-fall concerns
• Keep customers informed of product line extensions, recalls, phase outs, or new product launches; research, identify, and propose alternative product solutions including biodegradable, non-toxic, or other environmentally friendly items where available
• Oversee product take back or reverse logistics programs to ensure products are recycled, reused, or responsibility disposed; suggest recycle or reuse opportunities to minimize new material consumption, reduce waste, or convert waste to by-products
• Complete appropriate paperwork related to handling inventories and maintaining electronic inventory systems and/or web pages
• Assist with quality assurance; monitor and record vendor and carrier performance; provide feedback; make improvement recommendations; as necessary identify, qualify, and recommend new vendors to management and customers

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00