Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Healthcare Records Assistant maintains various healthcare data records and systems; ensures the quality of data and information through collection, verification, and authorization procedures; responds to requests for medical information while maintaining adherence to regulations and laws.

• Maintain, verify, analyze, and update healthcare information and data; review medical records for accuracy; process and integrate medical information into the electronic health record
• Evaluate, authorize, prepare, and respond to requests for patient protected health information; ensure compliance with federal and state health regulations, laws, and standards; communicate with healthcare providers and other requesters regarding the status of their request
• Provide expertise in regulations, guidelines, and standards as they relate to the collection and release of healthcare data; maintain an awareness and understanding of law and policy changes and their impact to medical record procedures
• Administer and interpret quality control reports to ensure data integrity; perform audits related to medical record documentation; ensure the timely, thorough, and efficient processing of record requests
• Maintain health record databases to track disclosures and authorizations in accordance with federal and state regulations
• Respond to customer/student inquiries related to health data; counsel patients on their HIPPA rights
• May assist the department with answering incoming telephone lines and handling customer inquiries and questions

Level:

– Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none
– May handle routine financial transactions

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems
– Demonstrates working knowledge of institutional policies and procedures

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Communicates mostly internally within working unit
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 3
• Minimum – $31,600.00
• MidPoint – $38,700.00
• Maximum – $45,800.00