Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Representative

The Facilities Representative Manager plans, organizes, directs, and controls the strategic direction and major work activities of large scale facilities operations; directly or indirectly oversees staff involved in the design, construction, coordination, modification, maintenance, and administration of University facilities and equipment; serves as the senior point to contact for the Office of Physical Plant; manages the unit’s facilities team; develops plans and programs responsive to present and anticipated space and facility requirements; formulates and monitors University facility standards.

• Manage, mentor, and supervise the unit’s facilities team, including recruitment, training, performance evaluations, and disciplinary actions
• Oversee, coordinate, and maintain equipment, furnishings, supplies, and inventories
• Provide a high level of customer service to internal and external customers; seek feedback to continually improve quality of services
• Steward program initiatives including but not limited to safety, security, space allocation, asset management, energy conservation, and sustainability
• Oversee compliance with applicable University, government, and regulatory requirements, such as health, safety, and environmental; serve as liaison with external agencies; report violations using proper protocol
• Collaborate with the Office of Physical Plant on large scale facilities and maintenance projects
• Participate in site identification, selection, and acquisition activities to ensure the most economical application and utilization of institution facility resources
• Evaluate proposals and bids for various design, contracting, and follow-on services as required
• Analyze estimates and provide recommendations for bid acceptance on construction/renovation and/or capital projects
• Review preliminary and final working drawings for adherence to specifications, design considerations, and cost criteria
• Develop budget analysis and definition of project plans, both short- and long-term
• Coordinate construction activities to ensure attainment of budget and schedule objectives
• Manage emergency response and disaster recovery plans, in coordination with the appropriate University offices
• Develop and manage the facilities budget, including forecasting and monitoring expenses; evaluate and recommend cost-effective solutions for facility operations and improvements
• Build and maintain positive relationships with vendors, contractors, and regulatory agencies

Level:

– Principal Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates awareness of broad issues and management trends. Applies exemplary management principles. Evaluates impact of policy and adjusts accordingly. Ensures appropriate skills are developed and maintained within team/unit. Realigns staff responsibilities to meet desired changes. Provides administrative and policy direction. Develops and articulates broad goals. Fosters collaboration between units. Engages in written and verbal communications that reach a university-wide and/or broad external audience. Develops and implements solutions to highly complex and often controversial problems.

Supervisory Responsibilities:

– Oversees teams of other supervisors/managers
– Leads a business unit

Fiscal Responsibilities:

– Plans, forecasts, develops, and/or approves budgets
– Typically has final signature authority for business unit

Problem Solving:

– Encounters highly varied and complex problems that may have a significant impact on multiple units and/or the University
– Regularly develops creative and/or novel approaches to resolve the most difficult problems
– Creates an environment that encourages imaginative solutions to problems

Independence of Action:

– Work results are not clearly defined and may be frequently changing
– Sets own goals and determines how to accomplish results with few or no guidelines to follow
– Oversees completed work of others and is accountable for unit results
– Delegates advanced tasks to others and provides guidance to team members

Communication and Collaboration:

– Communicates with both internal and external audiences
– May represent the University externally
– Collaborates closely with team members and other leaders across the University
– Communicates a compelling vision that inspires and motivates others

• Comp Grade – 14
• Minimum – $97,100.00
• MidPoint – $121,400.00
• Maximum – $145,700.00