Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Transportation

The Transportation Supervisor is responsible for overseeing one or more of the following functions: the acquisition, maintenance, and disposition of fleet vehicles; vehicle and parking operations; management of parking facilities; oversight of parking enforcement; and event logistics. This role ensures efficiency, safety, regulatory compliance, and environmental sustainability of fleet or parking services; manages budgets; supervises personnel; coordinates with internal departments and external vendors to deliver high-quality service across one or more functions.

• Coordinate and oversee all aspects of day-to-day operations for assigned functions
• Hire, train, coach, supervise, schedule, and perform performance management activities for assigned employees
• Oversee and promote a high level of customer service across fleet or parking operations, ensuring timely, courteous, and effective communication and support; serve as an escalation point for customer concerns
• Develop, forecast, and monitor operational budgets for fleet or parking services; identify cost-saving opportunities and revenue enhancements; collaborate in the establishment of service rates and fees
• Maintain adherence to all safety protocols and ensure a consistently safe working environment
• Inspect facilities for safety and upkeep; coordinate signage, lighting, and equipment maintenance and repair
• Schedule and oversee preventive maintenance and emergency repairs
• Plan and implement transportation strategies for special events; coordinate with organizers, facilities, law enforcement, and other stakeholders
• Recommend purchases of new equipment; participate in procurement bids and collaborate with stakeholders to ensure specifications and specializations are met
• Oversee the purchase and inventory of supplies
• Maintain contracts and records; track and validate invoices; authorize payments
• Ensure compliance with all local, state, and federal government regulations
• Stay informed of changes in regulations and industry standards; update manuals, policies, and procedures accordingly
• Recommend and implement process improvements and technological enhancements
• Serve as a liaison between Transportation Services and other University personnel on special projects
• May oversee snow removal operations and other weather-related emergencies
• Adhere to the terms of the Collective Bargaining Agreement; participate in grievance procedures as necessary

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00

• Budget Monitoring
• Conflict Resolution
• Customer Service
• Event Coordination
• Forecasting
• Leadership
• Negotiation
• Operational Efficiency
• Preventative Maintenance Planning
• Procurement
• Regulatory compliance
• Technical proficiency
• Vendor management