Penn State Job Catalog

The defined natural career progression within or between job profiles.

Time and Attendance

The Time and Attendance Manager leads the strategic direction, oversight, and continuous improvement of timekeeping functions; ensures compliance with institutional policies and collective bargaining agreements; manages complex time and attendance scenarios to ensure accurate pay; ensures efficient and consistent administrative practices across the University; drives operational excellence through cross-functional collaboration, data-driven decision-making, and leadership.

• Manage and continuously improve administrative processes related to time entry, absence tracking, and payroll integration
• Ensure compliance with University Payroll policies and collective bargaining agreements
• Oversee the accurate application of leave, overtime, and special pay codes; validate and approve complex time and attendance transactions using University systems to ensure accurate billing practices and payroll outcomes
• Partner with Human Resources, Information Technology, and unit leadership to consistently seek improved processes while monitoring and resolving payroll integration issues, ensuring alignment between multiple systems
• Interpret and enforce time and attendance policies
• Develop and deliver training and communication materials for employees and managers on time entry and administrative procedures
• Lead unit-wide initiatives to enhance timekeeping efficiency and accuracy; develop, assess, and execute implementation of plans
• Monitor and manage an operating budget consisting of position management, operating budget allocation, and expenditures; approve expenditures in line with strategic needs and budget constraints; forecast needs and balance with allocated operating budget to ensure successful fiscal year-end outcomes; analyze financial data to identify trends, discrepancies, and opportunities for cost optimization
• Lead and develop a team of Time and Attendance staff; oversee hiring, training, professional development, and performance management
• Set priorities, assign responsibilities, and ensure timely and accurate execution of timekeeping and payroll-related tasks
• Serve as a subject matter expert and escalation point for complex time entry (and resulting billing and payroll issues)
• Represent the Department with both internal and external stakeholders and strategically foster relationships
• Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00

• Accounting Payroll Activities
• Attention To Detail
• Benchmarking
• Collaboration
• Confidentiality
• Conflict Resolution
• Critical Thinking
• ERP Software
• Facilitation
• Negotiation
• Policy implementation
• Process improvement
• Regulatory compliance
• Risk Management
• Strategic Planning