Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Time and Attendance

The Time and Attendance Associate supports employees in the accurate and efficient entry, processing, and submission of timecards; resolves issues related to time errors and adjustments; validates the accuracy of time, absence, holiday, overtime, and wage rate information; provides guidance to employees and managers on time entry policies and procedures; collaborates with cross functional teams to implement process improvements.

• Review and approve time entries; monitor payroll deadlines to ensure timely submissions; advise on and ensure accurate entries for special pay situations including pay adjustments, grievance pay, retroactive pay, one-time payments, and cash advances
• Monitor and update time balances; track and audit time submission approvals
• Provide proactive instruction to employees and managers related to time entry procedures and process questions; partner with employees and managers to troubleshoot timecard issues; adjust entries and facilitate the resubmission process; develop training materials for the unit on time procedures and best practices
• Verify, apply knowledge of, review, and enter correct codes related to leave of absence and overtime scenarios
• Advise on time entry policies and processes; ensure compliance with University Payroll policies and collective bargaining agreement requirements
• Investigate and resolve payroll integration issues between work unit and enterprise systems
• Collaborate with unit management teams, human resources, and business technology teams to identify process improvements related to efficient and accurate time submissions for payroll processing
• Perform audits on a regular cadence related to time and absence submissions for payroll processing; identify and resolve discrepancies; submit audit reports upon request

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 5
• Minimum – $38,300.00
• MidPoint – $46,900.00
• Maximum – $55,500.00

• Attention To Detail
• Auditing
• Data Accuracy
• Data entry
• Data reporting
• Data validation
• File management
• Policy implementation
• Prioritization
• Process improvement
• Records management
• Records quality assurance
• Technical proficiency
• Time Management

• General Equivalency Diploma (GED)
• High School (HS)