Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Registrar (CWC)

The Campus Registrar leads the campus academic records function in cooperation with the campus administration and the office of the University Registrar. This position publishes the campus schedule of courses and assigns classroom space; develops the schedule by providing a point of review for problems and ensures resolution before publication; oversees student academic records actions; ensures grades are submitted in a timely and accurate manner; verifies eligibility for graduation; solves problems related to academic student records and procedures; provides data analysis to support academic and administrative decisions.

• Lead registration and scheduling activities for the Campus, determining and making appropriate adjustments as necessary
• Serve as the senior expert and consultant to top management officials on a variety of situations and issues related to records management
• Ensure adherence to unit, University, state and federal policies [e.g., Family Educational Rights and Privacy Act (FERPA)], and procedures and provide training regarding such policies and procedures
• Make recommendations for academic and administrative decisions based on data and analysis pulled from a variety of sources
• Administer and direct compliance of unit and University policies as they relate to records management
• Recommend changes to University policies, and procedures related to academic records
• Manage and address problem situations with students, faculty, and staff
• Direct assigned employees to ensure registrar processes are completed in an accurate and timely manner
• Participate in the development of a budget for the unit
• Authorize expenditures based on unit, University, and/or customer needs
• Develop and plan resource allocation and distribution for the unit, including staff, equipment, and other resources
• Oversee change management process when shifts in resource distribution have significant impact on the unit and/or the University
• Lead development of the unit's strategic plan within assigned functional area
• Coordinate implementation of strategies where they impact other units or require cooperation with external entities
• Evaluate effectiveness of strategies and determine if outcomes are in alignment with University objectives
• Ensure appropriate application, implementation, monitoring, measurement, evaluation, analysis and adjustment occur within functional areas to ensure the quality standards are met
• May serve as the School Certifying Official, the primary point of contact for Department of Veterans Affairs (VA) education benefits; process and maintain VA certification operations in compliance with federal and university policies
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00

• Compliance
• Conflict Resolution
• Data Analysis
• Data Collection
• Database management
• Policy implementation
• Procedure development
• Records management
• Reporting
• Scheduling