Penn State Job Catalog

The defined natural career progression within or between job profiles.

HR Compliance

The Human Resources (HR) Compliance Associate is responsible for supporting and monitoring HR compliance with federal, state, and local employment laws, as well as higher education regulations and institutional policies; ensures the institution meets regulatory and audit requirements.

• Monitor and support institutional compliance with applicable employment laws, regulations, and internal policies
• Develop and conduct regular compliance audits of HR processes; identify compliance risks, gaps, and areas for improvement; recommend and help implement corrective actions
• Coordinate and prepare documentation for internal audits, external reviews, and regulatory inspections
• Collaborate with and provide guidance to HR team members, managers and employees regarding policy and statutory requirements to ensure timely and accurate completion of tasks and processes that are subjected to compliance monitoring
• Conduct cyclical compliance audits; propose improvements to existing audits; develop and implement new audits to identify and remediate compliance concerns
• Keep abreast of statutory and regulatory compliance requirement changes; assess impact on university processes and disseminate information to relevant parties
• Effectively communicate and respond to Tier 2 inquiries as a subject-matter expert regarding compliance requirements and issues of concern
• Collect and analyze compliance-related documentation
• Conduct reviews of compliance processes and engage with stakeholders; make initial determination of compliance/non-compliance; assess and determine the appropriate remediation for non-compliance instances; communicate necessary action to appropriate management and monitor through to resolution
• Initiate and assist individuals with the renewal or completion of various background check requirements during employment or engagement with the University
• Assist with scanning, indexing, and/or purging of HR records
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $49,188.00
• MidPoint – $60,216.00
• Maximum – $71,340.00