Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

HR Compliance

The Human Resources (HR) Compliance Associate is responsible for supporting and monitoring HR compliance with federal, state, and local employment laws, as well as higher education regulations and institutional policies; ensures the institution meets regulatory and audit requirements.

• Monitor and support institutional compliance with applicable employment laws, regulations, and internal policies
• Develop and conduct regular compliance audits of HR processes; identify compliance risks, gaps, and areas for improvement; recommend and help implement corrective actions
• Coordinate and prepare documentation for internal audits, external reviews, and regulatory inspections
• Collaborate with and provide guidance to HR team members, managers and employees regarding policy and statutory requirements to ensure timely and accurate completion of tasks and processes that are subjected to compliance monitoring
• Conduct cyclical compliance audits; propose improvements to existing audits; develop and implement new audits to identify and remediate compliance concerns
• Keep abreast of statutory and regulatory compliance requirement changes; assess impact on university processes and disseminate information to relevant parties
• Effectively communicate and respond to Tier 2 inquiries as a subject-matter expert regarding compliance requirements and issues of concern
• Collect and analyze compliance-related documentation
• Conduct reviews of compliance processes and engage with stakeholders; make initial determination of compliance/non-compliance; assess and determine the appropriate remediation for non-compliance instances; communicate necessary action to appropriate management and monitor through to resolution
• Initiate and assist individuals with the renewal or completion of various background check requirements during employment or engagement with the University
• Assist with scanning, indexing, and/or purging of HR records
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 5
• Minimum – $40,608.00
• MidPoint – $49,716.00
• Maximum – $58,836.00