Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

HR Compliance

The Human Resources (HR) Compliance Associate is responsible for supporting and monitoring HR compliance with federal, state, and local employment laws, as well as higher education regulations and institutional policies; ensures the institution meets regulatory and audit requirements.

• Monitor and support institutional compliance with applicable employment laws, regulations, and internal policies
• Develop and conduct regular compliance audits of HR processes; identify compliance risks, gaps, and areas for improvement; recommend and help implement corrective actions
• Coordinate and prepare documentation for internal audits, external reviews, and regulatory inspections
• Collaborate with and provide guidance to HR team members, managers and employees regarding policy and statutory requirements to ensure timely and accurate completion of tasks and processes that are subjected to compliance monitoring
• Conduct cyclical compliance audits; propose improvements to existing audits; develop and implement new audits to identify and remediate compliance concerns
• Keep abreast of statutory and regulatory compliance requirement changes; assess impact on university processes and disseminate information to relevant parties
• Effectively communicate and respond to Tier 2 inquiries as a subject-matter expert regarding compliance requirements and issues of concern
• Collect and analyze compliance-related documentation
• Conduct reviews of compliance processes and engage with stakeholders; make initial determination of compliance/non-compliance; assess and determine the appropriate remediation for non-compliance instances; communicate necessary action to appropriate management and monitor through to resolution
• Initiate and assist individuals with the renewal or completion of various background check requirements during employment or engagement with the University
• Assist with scanning, indexing, and/or purging of HR records
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 6
• Minimum – $44,628.00
• MidPoint – $54,696.00
• Maximum – $64,668.00