Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Representative

The Facilities Representative Manager plans, organizes, directs, and controls the strategic direction and major work activities of large scale facilities operations; directly or indirectly oversees staff involved in the design, construction, coordination, modification, maintenance, and administration of University facilities and equipment; serves as the senior point to contact for the Office of Physical Plant; manages the unit’s facilities team; develops plans and programs responsive to present and anticipated space and facility requirements; formulates and monitors University facility standards.

• Manage, mentor, and supervise the unit’s facilities team, including recruitment, training, performance evaluations, and disciplinary actions
• Oversee, coordinate, and maintain equipment, furnishings, supplies, and inventories
• Provide a high level of customer service to internal and external customers; seek feedback to continually improve quality of services
• Steward program initiatives including but not limited to safety, security, space allocation, asset management, energy conservation, and sustainability
• Oversee compliance with applicable University, government, and regulatory requirements, such as health, safety, and environmental; serve as liaison with external agencies; report violations using proper protocol
• Collaborate with the Office of Physical Plant on large scale facilities and maintenance projects
• Participate in site identification, selection, and acquisition activities to ensure the most economical application and utilization of institution facility resources
• Evaluate proposals and bids for various design, contracting, and follow-on services as required
• Analyze estimates and provide recommendations for bid acceptance on construction/renovation and/or capital projects
• Review preliminary and final working drawings for adherence to specifications, design considerations, and cost criteria
• Develop budget analysis and definition of project plans, both short- and long-term
• Coordinate construction activities to ensure attainment of budget and schedule objectives
• Manage emergency response and disaster recovery plans, in coordination with the appropriate University offices
• Develop and manage the facilities budget, including forecasting and monitoring expenses; evaluate and recommend cost-effective solutions for facility operations and improvements
• Build and maintain positive relationships with vendors, contractors, and regulatory agencies

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 12
• Minimum – $76,700.00
• MidPoint – $95,900.00
• Maximum – $115,100.00