Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Representative

The Facilities Representative Manager plans, organizes, directs, and controls the strategic direction and major work activities of large scale facilities operations; directly or indirectly oversees staff involved in the design, construction, coordination, modification, maintenance, and administration of University facilities and equipment; serves as the senior point to contact for the Office of Physical Plant; manages the unit’s facilities team; develops plans and programs responsive to present and anticipated space and facility requirements; formulates and monitors University facility standards.

• Manage, mentor, and supervise the unit’s facilities team, including recruitment, training, performance evaluations, and disciplinary actions
• Oversee, coordinate, and maintain equipment, furnishings, supplies, and inventories
• Provide a high level of customer service to internal and external customers; seek feedback to continually improve quality of services
• Steward program initiatives including but not limited to safety, security, space allocation, asset management, energy conservation, and sustainability
• Oversee compliance with applicable University, government, and regulatory requirements, such as health, safety, and environmental; serve as liaison with external agencies; report violations using proper protocol
• Collaborate with the Office of Physical Plant on large scale facilities and maintenance projects
• Participate in site identification, selection, and acquisition activities to ensure the most economical application and utilization of institution facility resources
• Evaluate proposals and bids for various design, contracting, and follow-on services as required
• Analyze estimates and provide recommendations for bid acceptance on construction/renovation and/or capital projects
• Review preliminary and final working drawings for adherence to specifications, design considerations, and cost criteria
• Develop budget analysis and definition of project plans, both short- and long-term
• Coordinate construction activities to ensure attainment of budget and schedule objectives
• Manage emergency response and disaster recovery plans, in coordination with the appropriate University offices
• Develop and manage the facilities budget, including forecasting and monitoring expenses; evaluate and recommend cost-effective solutions for facility operations and improvements
• Build and maintain positive relationships with vendors, contractors, and regulatory agencies

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 13
• Minimum – $86,300.00
• MidPoint – $107,900.00
• Maximum – $129,500.00