Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Asset Management

Asset Management Managers oversee the team responsible for tracking capital assets including land, buildings, improvements other than buildings (infrastructure), and equipment. Team responsibilities include tagging; conducting physical inventories; maintaining electronic inventories; recording transactions; preparing and submitting reports; liaising with government personnel and property auditors.

• Oversee and mange the asset monitoring operations to include statutory, regulatory, and University policy requirement compliance for accountability records related to land, buildings, improvements (roads, parking, sidewalks, and other infrastructure), movable, and fixed equipment
• Hire, supervise, advise, develop, and evaluate asset monitoring and related staff
• Coordinate and monitor the proper tagging of capital assets; analyze purchase orders, gifts, internal transfers, general services, and purchase card transactions; record transactions into electronic database and onto property control forms
• Oversee assigned area finances including budget management, development, planning, and reporting
• Verify equipment ownership—University, government, sponsor, or leased/loaned; ensure written approval is acquired to transfer, loan out, upgrade, disassemble, dispose, destroy, trade-in or sell government owned/sponsored equipment
• Establish, implement, and evaluate best practices and protocols; recommend changes to improve requests, verification of source documents, approval of correspondence, and electronic tracking systems
• Conduct periodic physical inventories; make corrections to inventory reports; update tags and electronic database; notify appropriate personnel of discrepancies; follow-up as needed
• Conduct periodic or upon request internal audits; identify shortfalls and provide resolutions to facilitate compliance
• Act as liaison to government personnel and property auditors
• Keep abreast of statutory and regulatory changes; assist with updating University policy; implement appropriate notifications
• Develop, plan, and organize training programs; provide virtual or in-person training

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 12
• Minimum – $76,700.00
• MidPoint – $95,900.00
• Maximum – $115,100.00