Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Constituent Programming and Events Officer develops, implements, executes, and maintains development and/or alumni events and related services. This position maintains liaison with appropriate staff and executives to strengthen existing alumni and donor relationships and works with committees and boards to plan and implement activities and events.

• Oversee the planning, implementation, marketing, coordinating, and evaluating of development and alumni programs and events such as receptions, dinners, groundbreakings, and tailgates
• Create and coordinate the design and production of publications, invitations, programs, etc.
• Negotiate and process contracts for necessary development and alumni event venues, caterers, hotels, etc.
• Create and analyze the effectiveness of programs and events and recommend improvements or new creative strategies
• Create, manage, and support selected constituent management activities, including direct mail, e-communications, and event planning
• Create and coordinate event and program attendee reservations and create data reports to analyze event success
• Supervise and manage the schedule and operational logistics of the room reservation
• Work with volunteers, committees, boards, and University staff as assigned
• Develop and produce internal and external materials, proposals, and reports
• May assist in writing and editing proposals and other written materials
• Research and manage inventory of marketing materials, promotional handouts, invitations, and office supplies to be used during alumni and development events
• May provide consultative services in planning special events in regards to protocol and etiquette
• Direct and coordinate the activities of assigned event staff and provide direction, training, and solve problems as necessary; may serve as supervisor for hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00