Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Employee Recruiting

Talent Acquisition

The Talent Acquisition Associate supports full-cycle recruiting transactions; collaborates on job requisitions, postings, offer generation, background checks, and hire transactions; helps ensure compliance with university, state, and federal guidelines.

• Provide support for end-to-end recruiting transactions, including but not limited to job requisition creation and posting, offer eligibility review and letter generation, background checks and clearances initiation, and hire and transfer processing for full-time positions
• Ensure all transactions are completed accurately and on time
• Monitor workflow progress, follow up on discrepancies, and escalate issues when necessary
• Confirm offer letters are generated correctly and reflect accurate information
• Coordinate post-offer processes, including background checks, occupational health appointments, and immigration requirements
• Support hiring managers and HR stakeholders through process flow explanations and system guidance
• Upload and maintain documentation in employee personnel files
• Assist candidates with the application process to ensure successful submission
• Close out routine tickets related to status updates, missing documents, or system access
• Report on workload metrics and provide updates as required
• Participate in and support talent acquisition projects, trainings, and initiatives

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00

• Attention To Detail
• Compliance
• Customer Service
• Data Accuracy
• Data reporting
• Document management
• HRIS
• Prioritization
• Process improvement
• Project Management
• Records management
• Recruiting