Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Constituent Programming and Events 

The Constituent Programming and Events Officer develops, implements, executes, and maintains development and/or alumni events and related services. This position maintains liaison with appropriate staff and executives to strengthen existing alumni and donor relationships and works with committees and boards to plan and implement activities and events.

• Oversee the planning, implementation, marketing, coordinating, and evaluating of development and alumni programs and events such as receptions, dinners, groundbreakings, and tailgates
• Create and coordinate the design and production of publications, invitations, programs, etc.
• Negotiate and process contracts for necessary development and alumni event venues, caterers, hotels, etc.
• Create and analyze the effectiveness of programs and events and recommend improvements or new creative strategies
• Create, manage, and support selected constituent management activities, including direct mail, e-communications, and event planning
• Create and coordinate event and program attendee reservations and create data reports to analyze event success
• Supervise and manage the schedule and operational logistics of the room reservation
• Work with volunteers, committees, boards, and University staff as assigned
• Develop and produce internal and external materials, proposals, and reports
• May assist in writing and editing proposals and other written materials
• Research and manage inventory of marketing materials, promotional handouts, invitations, and office supplies to be used during alumni and development events
• May provide consultative services in planning special events in regards to protocol and etiquette
• Direct and coordinate the activities of assigned event staff and provide direction, training, and solve problems as necessary; may serve as supervisor for hiring, development, and performance management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00