Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Constituent Programming and Events 

The Constituent Programming and Events Officer develops, implements, executes, and maintains development and/or alumni events and related services. This position maintains liaison with appropriate staff and executives to strengthen existing alumni and donor relationships and works with committees and boards to plan and implement activities and events.

• Oversee the planning, implementation, marketing, coordinating, and evaluating of development and alumni programs and events such as receptions, dinners, groundbreakings, and tailgates
• Create and coordinate the design and production of publications, invitations, programs, etc.
• Negotiate and process contracts for necessary development and alumni event venues, caterers, hotels, etc.
• Create and analyze the effectiveness of programs and events and recommend improvements or new creative strategies
• Create, manage, and support selected constituent management activities, including direct mail, e-communications, and event planning
• Create and coordinate event and program attendee reservations and create data reports to analyze event success
• Supervise and manage the schedule and operational logistics of the room reservation
• Work with volunteers, committees, boards, and University staff as assigned
• Develop and produce internal and external materials, proposals, and reports
• May assist in writing and editing proposals and other written materials
• Research and manage inventory of marketing materials, promotional handouts, invitations, and office supplies to be used during alumni and development events
• May provide consultative services in planning special events in regards to protocol and etiquette
• Direct and coordinate the activities of assigned event staff and provide direction, training, and solve problems as necessary; may serve as supervisor for hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00