Penn State Job Catalog

The defined natural career progression within or between job profiles.

Athletic Events (Division I)

The Athletic Events Specialist coordinates, plans, and manages Division I intercollegiate sport events; oversees logistics including staffing, scheduling, marketing, media coverage, and external vendors; coordinates and manages workflow; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Plan, organize, and execute Division I athletic events, including home games, tournaments, special events, and seasonal competitions
• Collaborate with coaches, teams, and athletic department staff to coordinate event schedules and logistics
• Oversee the preparation of event timelines, venue setups, and resource allocation (e.g., equipment, technology, signage, etc.)
• Serve as a point of contact for coaches, athletes, officials, vendors, media, and other key stakeholders before, during, and after events; attend events and provide on-site direction to ensure smooth operations
• Schedule game day staff and ensure adequate coverage for the event; oversee the workflow of event staff
• Coordinate with marketing, ticketing, parking, video teams, and external vendors to execute event logistics
• Communicate event details and updates to the campus community, fans, and media via social media, email newsletters, and other university channels
• Collaborate with the marketing and communications teams to promote events and engage the university community
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety
• Ensure compliance with university policies, safety protocols, and NCAA regulations during events
• Assist in creating and managing event budgets, ensuring all expenses are tracked and reported accurately
• Gather feedback from event participants, staff, and attendees to assess event success and identify areas for improvement
• Prepare post-event reports, including attendance numbers, budget reconciliation, and performance metrics
• Coordinate volunteer recruitment, training, and management for event support
• Collaborate with coaches and operations staff to develop long-term plans for future events
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00