Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Business Administrator reports directly to the head of a large unit and serves as a key partner over multiple strategic, tactical, and/or operational functions including, but not limited to, strategic planning, marketing, communications, major events, administrative service operations, policy compliance, data analytics, and project management; serves as the liaison between the unit head and central work streams for information technology, budget and finance, procurement, and human resources; implements unit-wide projects including establishing and communicating the strategic mission and initiating and monitoring unit-specific initiatives; represents the unit within the university on committees and other strategic planning activities; develops and implements policies and procedures and recommends changes to improve performance specific to the unit’s mission.

• Represent the unit head through day-to-day oversight of operations for an administrative or academic unit
• Lead the strategic planning process and contribute to the financial identification of strategic priorities; ensure the unit’s goals and priorities align with the overall university strategic plan
• Ensure adherence to policies, procedures, and regulatory requirements; develop and implement policies and procedures; conduct regular audits to mitigate risk
• Lead high-priority projects, events, and programs in support of strategic goals, utilizing project management best practices
• Identify areas for process improvement within the executive office and the broader unit, implementing best practices to enhance productivity; ensure alignment across departments
• Oversee communications, marketing efforts, data analysis, and reporting for the unit
• Foster strong relationships with faculty, staff, and students to understand their needs and provide responsive and efficient customer service; collect and analyze feedback to inform decision making
• Oversee the planning and usage of work unit facilities; serve as a liaison with the Office of Physical Plant (OPP) for facilities maintenance, repairs, and alterations
• Serve as a liaison with the unit’s Human Resources team and participate in the overall workforce planning strategy
• Work with the unit’s Financial Officer to coordinate budget development and financial analyses for strategic planning
• Represent the unit head in financial meetings to review general and restricted budget expenditures
• Collaborate with Penn State IT for information technology needs and services
• Serve as the unit’s point of contact for safety and security programs
• Participate in the development and implementation of emergency planning and risk management
• May represent the unit head in development and alumni relations efforts, working closely with the Division of Development and Alumni Relations
• Direct, coach, supervise and evaluate assigned staff

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 13
• Minimum – $86,300.00
• MidPoint – $107,900.00
• Maximum – $129,500.00