Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Business Administrator, Administrative Unit reports directly to the head of the unit and administers and oversees multiple strategic, tactical, and/or operational areas including, but not limited to, strategic planning, facilities, marketing, project management, information technology, and the unit budget for an administrative unit; works closely on finance and human resources matters. This role leads these functions and/or supervises employees responsible for these areas; implements unit-wide projects including establishing and communicating the strategic mission and initiating and monitoring unit-specific initiatives; represents the unit within the university on committees and other strategic planning activities; develops and implements policies and procedures and recommends changes to improve performance specific to the unit’s mission.

• Oversee and direct the overall operations for an administrative unit
• Lead strategic planning process and contribute to the financial identification of strategic priorities
• Oversee the administration and strategic planning of the work unit’s facilities, safety and security, and budgeting processes; act as a liaison for human resource matters including workforce planning
• Lead project management activities in support of strategic goals
• Provide oversight and direction for the unit’s risk management, safety and security programs while working closely with University Police
• Collaborate in ensuring standards are met for compliance with university policies
• Collaborate with Financial Officer to lead and coordinate budget development and prepare financial analyses for strategic planning
• Work closely with Financial Officer and oversee, review, and approve general and restricted budget expenditure
• Work closely with HR Strategic Partner to determine staffing needs and assist with the development of processes and procedures
• Oversee strategic communications and marketing efforts for the assigned unit
• Supervise and work closely with facilities manager to evaluate and make recommendations on space usage and facility planning
• Ensure health standards and regulatory compliance for assigned area
• Provide oversight and direction for information technology services
• Oversee the development and implementation of disaster planning and risk management for academic area
• Serve as the liaison between the unit and various University offices and officials
• May have responsibilities over data analysis and reporting as well as organizational excellence for the unit
• Direct, coach, supervise and evaluate all assigned staff

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 15
• Minimum – $109,300.00
• MidPoint – $136,600.00
• Maximum – $164,000.00