Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Business Administrator, Administrative Unit reports directly to the head of the unit and administers and oversees multiple strategic, tactical, and/or operational areas including, but not limited to, strategic planning, facilities, marketing, project management, information technology, and the unit budget for an administrative unit; works closely on finance and human resources matters. This role leads these functions and/or supervises employees responsible for these areas; implements unit-wide projects including establishing and communicating the strategic mission and initiating and monitoring unit-specific initiatives; represents the unit within the university on committees and other strategic planning activities; develops and implements policies and procedures and recommends changes to improve performance specific to the unit’s mission.

• Oversee and direct the overall operations for an administrative unit
• Lead strategic planning process and contribute to the financial identification of strategic priorities
• Oversee the administration and strategic planning of the work unit’s facilities, safety and security, and budgeting processes; act as a liaison for human resource matters including workforce planning
• Lead project management activities in support of strategic goals
• Provide oversight and direction for the unit’s risk management, safety and security programs while working closely with University Police
• Collaborate in ensuring standards are met for compliance with university policies
• Collaborate with Financial Officer to lead and coordinate budget development and prepare financial analyses for strategic planning
• Work closely with Financial Officer and oversee, review, and approve general and restricted budget expenditure
• Work closely with HR Strategic Partner to determine staffing needs and assist with the development of processes and procedures
• Oversee strategic communications and marketing efforts for the assigned unit
• Supervise and work closely with facilities manager to evaluate and make recommendations on space usage and facility planning
• Ensure health standards and regulatory compliance for assigned area
• Provide oversight and direction for information technology services
• Oversee the development and implementation of disaster planning and risk management for academic area
• Serve as the liaison between the unit and various University offices and officials
• May have responsibilities over data analysis and reporting as well as organizational excellence for the unit
• Direct, coach, supervise and evaluate all assigned staff

Level:

– Principal Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates awareness of broad issues and management trends. Applies exemplary management principles. Evaluates impact of policy and adjusts accordingly. Ensures appropriate skills are developed and maintained within team/unit. Realigns staff responsibilities to meet desired changes. Provides administrative and policy direction. Develops and articulates broad goals. Fosters collaboration between units. Engages in written and verbal communications that reach a university-wide and/or broad external audience. Develops and implements solutions to highly complex and often controversial problems.

Supervisory Responsibilities:

– Oversees teams of other supervisors/managers
– Leads a business unit

Fiscal Responsibilities:

– Plans, forecasts, develops, and/or approves budgets
– Typically has final signature authority for business unit

Problem Solving:

– Encounters highly varied and complex problems that may have a significant impact on multiple units and/or the University
– Regularly develops creative and/or novel approaches to resolve the most difficult problems
– Creates an environment that encourages imaginative solutions to problems

Independence of Action:

– Work results are not clearly defined and may be frequently changing
– Sets own goals and determines how to accomplish results with few or no guidelines to follow
– Oversees completed work of others and is accountable for unit results
– Delegates advanced tasks to others and provides guidance to team members

Communication and Collaboration:

– Communicates with both internal and external audiences
– May represent the University externally
– Collaborates closely with team members and other leaders across the University
– Communicates a compelling vision that inspires and motivates others

• Comp Grade – 17
• Minimum – $141,700.00
• MidPoint – $180,700.00
• Maximum – $219,600.00