Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Facilities

The Athletic Facilities and Events Specialist plans and coordinates logistics for Division I intercollegiate sport events; provides direction for game-day operations, staffing, facilities, and equipment operations; oversees scheduling, communications, marketing, and external vendor coordination; manages facility operations to ensure that facilities are prepared to host events while adhering to University and conference standards; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Provide direction and oversight of events for assigned sports including home games, tournaments, special events, and seasonal competitions; prepare event timelines and schedules; facilitate hospitality logistics; ensure the preparation of the game space; communicate with officials, conference staff, and vendors; promote events and engage the University community; manage staffing requests and resource allocation; identify and mitigate game day or event issues
• Collaborate with coaches, teams, and athletic department staff to coordinate event logistics; effectively communicate event plans with all parties to ensure smooth workflows; coordinate with internal marketing, ticketing, parking, video teams, media, and external vendors to promote and execute event plans
• Monitor and implement communication procedures for game days, including fan communication systems and incident management systems
• Manage equipment rooms including inventory and quality control; determine apparel and equipment needs; oversee equipment repair and alteration; evaluate equipment options from vendors, negotiate prices, and make purchasing recommendations; establish systems for the distribution and retrieval of gear; comply with NCAA rules regarding issuance of apparel
• Uphold athletic equipment to NOCSAE (National Operating Committee for Safety in Athletic Equipment) and NAERA (National Athletic Equipment Reconditioner Association) standards; ensure all protective equipment is properly certified
• Oversee the usage and resources of athletic facilities including event schedule coordination, crowd control and parking plans, building access, safety procedures, communication with user groups, event sales, and vendor coordination; ensure that facilities meet University and conference standards for hosting events; coordinate with technical staff, janitorial staff, and grounds crew to ensure that facilities are ready for events, tournaments, practices, and clinics; meet with customers to identify and accommodate event requests
• Develop relationships with entities including law enforcement, public safety units, and emergency management units to execute protocols and ensure event safety; collaborate with local government groups and agencies to ensure seamless event operations and to ensure compliance with community ordinances
• Hold operations meetings to ensure all participants, staff, and volunteers understand protocols, policies, and plans for upcoming events; train and manage part-time athletic staff in support of event operations
• Manage, plan, prepare, and monitor budget for assigned sport; estimate costs; allocate resources; prepare financial reports; manage wage payroll and payments for vendors and officials
• Prepare, review, and interpret contracts related to equipment, apparel, association bids, and vendor goods and services; ensure adherence to contract requirements
• May supervise staff members, including hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00

• Cross-Functional Coordination
• Facilities management
• Operations management
• Policy implementation
• Procedure development
• Project Management
• Regulatory compliance
• Risk Management
• Scheduling
• Strategic Planning