Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Facilities

The Athletic Facilities and Events Specialist plans and coordinates logistics for Division I intercollegiate sport events; provides direction for game-day operations, staffing, facilities, and equipment operations; oversees scheduling, communications, marketing, and external vendor coordination; manages facility operations to ensure that facilities are prepared to host events while adhering to University and conference standards; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Provide direction and oversight of events for assigned sports including home games, tournaments, special events, and seasonal competitions; prepare event timelines and schedules; facilitate hospitality logistics; ensure the preparation of the game space; communicate with officials, conference staff, and vendors; promote events and engage the University community; manage staffing requests and resource allocation; identify and mitigate game day or event issues
• Collaborate with coaches, teams, and athletic department staff to coordinate event logistics; effectively communicate event plans with all parties to ensure smooth workflows; coordinate with internal marketing, ticketing, parking, video teams, media, and external vendors to promote and execute event plans
• Monitor and implement communication procedures for game days, including fan communication systems and incident management systems
• Manage equipment rooms including inventory and quality control; determine apparel and equipment needs; oversee equipment repair and alteration; evaluate equipment options from vendors, negotiate prices, and make purchasing recommendations; establish systems for the distribution and retrieval of gear; comply with NCAA rules regarding issuance of apparel
• Uphold athletic equipment to NOCSAE (National Operating Committee for Safety in Athletic Equipment) and NAERA (National Athletic Equipment Reconditioner Association) standards; ensure all protective equipment is properly certified
• Oversee the usage and resources of athletic facilities including event schedule coordination, crowd control and parking plans, building access, safety procedures, communication with user groups, event sales, and vendor coordination; ensure that facilities meet University and conference standards for hosting events; coordinate with technical staff, janitorial staff, and grounds crew to ensure that facilities are ready for events, tournaments, practices, and clinics; meet with customers to identify and accommodate event requests
• Develop relationships with entities including law enforcement, public safety units, and emergency management units to execute protocols and ensure event safety; collaborate with local government groups and agencies to ensure seamless event operations and to ensure compliance with community ordinances
• Hold operations meetings to ensure all participants, staff, and volunteers understand protocols, policies, and plans for upcoming events; train and manage part-time athletic staff in support of event operations
• Manage, plan, prepare, and monitor budget for assigned sport; estimate costs; allocate resources; prepare financial reports; manage wage payroll and payments for vendors and officials
• Prepare, review, and interpret contracts related to equipment, apparel, association bids, and vendor goods and services; ensure adherence to contract requirements
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates advanced knowledge of principles, practices, and procedures of a particular field. Works independently on moderately complex work assignments under limited oversight, reviews progress, and evaluates results. Monitors work and projects ensuring timeliness, quality, and efficiency. Identifies and mobilizes resources to achieve outcomes. Trains others and reviews progress with management. Presents ideas, concepts, and instructions in a clear and persuasive manner. Develops new techniques, concepts, and approaches and applies them to moderately complex and strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets and funding

Problem Solving:

– Encounters moderately complex problems
– Applies specialized knowledge and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– May set priorities and organize work within general guidelines established by supervisor
– May review the work of others to verify accuracy and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Coaches others in using appropriate strategies for resolving conflict; negotiating reasonable compromises; and proposing and evaluating possible solutions
– Give candid and constructive feedback to others to influence and persuade managers and employees to accept and implement findings and recommendations

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00

• Cross-Functional Coordination
• Facilities management
• Operations management
• Policy implementation
• Procedure development
• Project Management
• Regulatory compliance
• Risk Management
• Scheduling
• Strategic Planning