Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Commonwealth Campus Athletics

The Athletic Programs Specialist coordinates operations for Division III, PSUAC, club, recreational and/or sports camp intercollegiate athletic programs; facilitates student athlete recruitment and retention efforts; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of summer camp programs.

• Collaborate in the development, implementation, and management of athletics programs, ensuring adherence to collegiate rules and regulations
• Serve as a liaison between the athletics department, student-athletes, and other university resources
• Oversee administrative aspects of athletic events such as scheduling, staffing, venue set-up, and ensuring equipment and vendor availability; attend events and provide on-site direction to ensure smooth operations
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety, as needed
• Plan and coordinate all aspects of team travel; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Facilitate recruiting efforts for intercollegiate athletic programs; coordinate visits for prospective students
• Support the creation of promotional materials for athletic events; develop strategies to increase fan attendance, engagement, and school spirit for athletic programs
• Contribute to retention efforts of student athletes; serve as a liaison with admissions and financial aid; arrange for academic support services; track student progress
• Coordinate logistics for athletic camps including housing, registration, payments, and staffing; provide support for participants via email and phone
• Monitor program budget, process transactions, track expenses, maintain financial records, and ensure cost-effective use of resources
• Maintain and create records including game notes, statistics, team record books, and news releases
• Collect, distribute, manage, and organize team inventory including uniforms, merchandise, and equipment
• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation, academic progress, and compliance documentation
• Assist with organizing special events, fundraisers, and community outreach programs to enhance the student-athlete experience
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00