Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Commonwealth Campus Athletics

The Athletic Programs Specialist coordinates operations for Division III, PSUAC, club, recreational and/or sports camp intercollegiate athletic programs; facilitates student athlete recruitment and retention efforts; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of summer camp programs.

• Collaborate in the development, implementation, and management of athletics programs, ensuring adherence to collegiate rules and regulations
• Serve as a liaison between the athletics department, student-athletes, and other university resources
• Oversee administrative aspects of athletic events such as scheduling, staffing, venue set-up, and ensuring equipment and vendor availability; attend events and provide on-site direction to ensure smooth operations
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety, as needed
• Plan and coordinate all aspects of team travel; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Facilitate recruiting efforts for intercollegiate athletic programs; coordinate visits for prospective students
• Support the creation of promotional materials for athletic events; develop strategies to increase fan attendance, engagement, and school spirit for athletic programs
• Contribute to retention efforts of student athletes; serve as a liaison with admissions and financial aid; arrange for academic support services; track student progress
• Coordinate logistics for athletic camps including housing, registration, payments, and staffing; provide support for participants via email and phone
• Monitor program budget, process transactions, track expenses, maintain financial records, and ensure cost-effective use of resources
• Maintain and create records including game notes, statistics, team record books, and news releases
• Collect, distribute, manage, and organize team inventory including uniforms, merchandise, and equipment
• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation, academic progress, and compliance documentation
• Assist with organizing special events, fundraisers, and community outreach programs to enhance the student-athlete experience
• May supervise staff members, including hiring, development, and performance management

Level:

– Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine work tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Typically communicates internally within working unit
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 4
• Minimum – $34,800.00
• MidPoint – $42,600.00
• Maximum – $50,500.00