Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Commonwealth Campus Athletics

The Athletic Programs Specialist coordinates operations for Division III, PSUAC, club, recreational and/or sports camp intercollegiate athletic programs; facilitates student athlete recruitment and retention efforts; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of summer camp programs.

• Collaborate in the development, implementation, and management of athletics programs, ensuring adherence to collegiate rules and regulations
• Serve as a liaison between the athletics department, student-athletes, and other university resources
• Oversee administrative aspects of athletic events such as scheduling, staffing, venue set-up, and ensuring equipment and vendor availability; attend events and provide on-site direction to ensure smooth operations
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety, as needed
• Plan and coordinate all aspects of team travel; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Facilitate recruiting efforts for intercollegiate athletic programs; coordinate visits for prospective students
• Support the creation of promotional materials for athletic events; develop strategies to increase fan attendance, engagement, and school spirit for athletic programs
• Contribute to retention efforts of student athletes; serve as a liaison with admissions and financial aid; arrange for academic support services; track student progress
• Coordinate logistics for athletic camps including housing, registration, payments, and staffing; provide support for participants via email and phone
• Monitor program budget, process transactions, track expenses, maintain financial records, and ensure cost-effective use of resources
• Maintain and create records including game notes, statistics, team record books, and news releases
• Collect, distribute, manage, and organize team inventory including uniforms, merchandise, and equipment
• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation, academic progress, and compliance documentation
• Assist with organizing special events, fundraisers, and community outreach programs to enhance the student-athlete experience
• May supervise staff members, including hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00