Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Commonwealth Campus Athletics

The Athletic Programs Specialist coordinates operations for Division III, PSUAC, club, recreational and/or sports camp intercollegiate athletic programs; facilitates student athlete recruitment and retention efforts; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of summer camp programs.

• Collaborate in the development, implementation, and management of athletics programs, ensuring adherence to collegiate rules and regulations
• Serve as a liaison between the athletics department, student-athletes, and other university resources
• Oversee administrative aspects of athletic events such as scheduling, staffing, venue set-up, and ensuring equipment and vendor availability; attend events and provide on-site direction to ensure smooth operations
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety, as needed
• Plan and coordinate all aspects of team travel; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Facilitate recruiting efforts for intercollegiate athletic programs; coordinate visits for prospective students
• Support the creation of promotional materials for athletic events; develop strategies to increase fan attendance, engagement, and school spirit for athletic programs
• Contribute to retention efforts of student athletes; serve as a liaison with admissions and financial aid; arrange for academic support services; track student progress
• Coordinate logistics for athletic camps including housing, registration, payments, and staffing; provide support for participants via email and phone
• Monitor program budget, process transactions, track expenses, maintain financial records, and ensure cost-effective use of resources
• Maintain and create records including game notes, statistics, team record books, and news releases
• Collect, distribute, manage, and organize team inventory including uniforms, merchandise, and equipment
• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation, academic progress, and compliance documentation
• Assist with organizing special events, fundraisers, and community outreach programs to enhance the student-athlete experience
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates advanced knowledge of principles, practices, and procedures of a particular field. Works independently on moderately complex work assignments under limited oversight, reviews progress, and evaluates results. Monitors work and projects ensuring timeliness, quality, and efficiency. Identifies and mobilizes resources to achieve outcomes. Trains others and reviews progress with management. Presents ideas, concepts, and instructions in a clear and persuasive manner. Develops new techniques, concepts, and approaches and applies them to moderately complex and strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets and funding

Problem Solving:

– Encounters moderately complex problems
– Applies specialized knowledge and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– May set priorities and organize work within general guidelines established by supervisor
– May review the work of others to verify accuracy and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Coaches others in using appropriate strategies for resolving conflict; negotiating reasonable compromises; and proposing and evaluating possible solutions
– Give candid and constructive feedback to others to influence and persuade managers and employees to accept and implement findings and recommendations

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00