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Campus Planning Environmental, Health, and Safety Facilities and Maintenance Management Facilities Services
Management Professional Supervisory
Campus Planning Environmental, Health, and Safety Facilities and Maintenance Management Facilities Services
Management Professional Supervisory
Penn State Job Catalog
Construction Contracts Administrator – Senior Supervisor (PSU0667)
Job Summary
The Construction Contracts Administrator executes the preparation, review, and administration of contractual proposals relating to construction projects. Responsible for preparing bids and negotiating specifications for materials, equipment, workforce resources, or other construction services. Secures all necessary approvals and ensures that standard company procedures are followed.
Representative Duties
- Evaluate and review front end contract documents for compliance with standards and policy
- Conduct public and private bid openings
- Perform and manage contractor prequalification process
- Act as liaison to contractors, professionals, and agencies for feedback and issue resolution
- Monitor electronic bidding system to ensure accuracy of contract administration information; offer and execute improvements
- Continuously adjust general condition language to align with the project management process
- Adhere to and educate staff on contract administration policies and procedures
- Make recommendations and execute improvements to contract administration policy and procedures
- Monitor MBE/WBE participation, program goals, and strategies and publish performance measures
- Conduct MBE/WBE conferences and workshops
Level Matrix
- Level:
- – Senior Supervisor
- Base Description:
- – Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.
- Level Summary:
- – Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.
- Supervisory Responsibilities:
-
– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)
- Fiscal Responsibilities:
-
– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets
- Problem Solving:
-
– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines
- Independence of Action:
-
– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards
- Communication and Collaboration:
-
– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution
Salary Structure
- Comp Grade – 11
- Minimum – $68,200.00
- MidPoint – $85,200.00
- Maximum – $102,300.00
FLSA Exemption Status
Exempt
Minimum Education
Bachelor's Degree
Minimum Experience
6+ years of relevant experience
Equivalency
Or an equivalent combination of education and experience