Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Human Resources Information System (HRIS)

The HRIS Analyst is responsible for the analysis, configuration, implementation, and ongoing support of the University's human resources information systems (HRIS); partners with Human Resources, Finance, Payroll, and Information Technology teams to optimize system functionality, enhance business processes, and ensure data integrity and compliance; evaluates system performance, gathers and translates business requirements into technical solutions, and supports reporting and analytics to inform strategic decision-making; ensures HR data is accurately processed and maintained in accordance with institutional policies and applicable regulations.

• Evaluate, analyze, and maintain HRIS modules; configure and modify system functionality to meet evolving business needs and stakeholder requirements
• Support system upgrades, releases, and new feature adoption, including regression testing and impact analysis
• Manage security roles, business process frameworks, and system integrations
• Serve as a liaison between technical teams and functional user groups
• Collaborate with HR, Finance, Payroll, and IT teams to define requirements, scope, objectives, and feasibility of system enhancements
• Translate business needs into functional specifications and technical requirements
• Collect and analyze user feedback to prioritize enhancements and continuous improvement efforts
• Develop and execute comprehensive test plans, including unit testing, integration testing, and user acceptance testing (UAT); perform validation activities to ensure data accuracy, system integrity, and compliance with requirements
• Troubleshoot system issues and coordinate resolution with internal teams and external vendors
• Provide operational support for major system events, including annual compensation and merit cycles, performance review processes, open enrollment and benefits processing and mass data transactions (e.g., EIB loads)
• Monitor system performance and resolve production issues; implement temporary workarounds when system issues impact operations
• Design, develop, and maintain standard and ad hoc reports and dashboards; ensure data accuracy and consistency across reports and systems
• Maintain relationships with system vendors and third-party providers; coordinate with vendors on system issues, enhancements, and product updates
• Support integration efforts between HRIS and other enterprise systems
• Maintain system documentation, including configuration changes, processes, and incident logs
• Develop and deliver user training, job aids, and system demonstrations
• Communicate system updates, enhancements, and best practices to stakeholders
• Provide advanced functional support and customer service to end-users
• Respond to inquiries, troubleshoot issues, and guide users on system functionality
• Promote user adoption and effective system utilization
• May supervise staff, including hiring, onboarding, training, and performance management

Level:

– Senior Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets

Problem Solving:

– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 12
• Minimum – $76,700.00
• MidPoint – $95,900.00
• Maximum – $115,100.00

• Data Analysis
• Data integrity
• Database management
• Document management
• Information governance
• Policy analysis
• System configuration
• System design
• Technical Writing
• Troubleshooting
• Vendor management