Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Asset Management

Asset Management Specialists monitor accountability for capital plant assets including land, buildings, improvements other than buildings (infrastructure) and equipment. Responsibilities include tagging; conducting physical inventories; maintaining electronic inventories; recording transactions; preparing and submitting reports; liaising with government personnel and property auditors. Asset Monitoring Associates may also conduct training and perform clerical/administrative/budgeting tasks.

• Verify statutory, regulatory, and University policy requirement compliance for accountability records related to land, buildings, improvements (roads, parking, sidewalks, and other infrastructure), movable and fixed equipment
• Identify, monitor, and ensure proper tagging of capital assets; analyze purchase orders, gifts, internal transfers, general services and purchase card transactions; record transactions into electronic database and onto property control forms
• Verify equipment ownership—University, government, sponsor, or leased/loaned; ensure written approval is acquired to transfer, loan out, upgrade, disassemble, dispose, destroy, trade-in or sell government owned/sponsored equipment
• Process and maintain fabrication requests; verify source documents; create approval correspondence; tag as appropriate; update electronic database as required
• Conduct periodic physical inventories; make corrections to inventory reports; update tags and electronic database; notify appropriate personnel of discrepancies; follow-up as needed
• Conduct periodic or upon request internal audits; identify shortfalls and provide resolutions to facilitate compliance
• Act as liaison to government personnel and property auditors
• Keep abreast of statutory and regulatory changes; assist with updating University policy; make appropriate notifications
• Develop, plan, and organize training programs; provide virtual or in-person training
• Perform clerical, administrative, and budgeting support duties
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates advanced knowledge of principles, practices, and procedures of a particular field. Works independently on moderately complex work assignments under limited oversight, reviews progress, and evaluates results. Monitors work and projects ensuring timeliness, quality, and efficiency. Identifies and mobilizes resources to achieve outcomes. Trains others and reviews progress with management. Presents ideas, concepts, and instructions in a clear and persuasive manner. Develops new techniques, concepts, and approaches and applies them to moderately complex and strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets and funding

Problem Solving:

– Encounters moderately complex problems
– Applies specialized knowledge and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– May set priorities and organize work within general guidelines established by supervisor
– May review the work of others to verify accuracy and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Coaches others in using appropriate strategies for resolving conflict; negotiating reasonable compromises; and proposing and evaluating possible solutions
– Give candid and constructive feedback to others to influence and persuade managers and employees to accept and implement findings and recommendations

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00