Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Contracts Administrator reviews non-research contracts and ensures contract language meets statutory, regulatory, and University policy requirements; serves as final approver of terms and conditions, indemnification, liability, insurance, and termination language; in consultation and collaboration with attorneys and other internal partners, determines best and final offers; seeks approval to accept/reject offers; assists with conflict-of-interest reviews.

• Review, analyze, and process non-research contracts including consulting agreements, temporary staff agreements, business associate agreements, non-disclosure/confidentiality agreements; ensure contract language complies with statutory, regulatory, and University policy requirements
• Collaborate with internal partners including attorneys, risk management, information security, and contract review personnel; in consultation and as directed, negotiate contract language, determine best/final offers, seek offer acceptance/rejection approval
• Draft and submit material breach correspondence including Notice to Cure, Settlement/Release, and Demand Letters
• Review research agreements to ensure appropriate approvals prior to routing for signature
• Review liability and insurance requirements for building, facility, and commercial property lease and rental agreements
• Prepare and process electronic requisitions, competitive bids, and reverse auctions; track activities and maintain records
• Keep abreast of contract law; assist in the development/revision of University policies, procedures, and guidelines
• Assist with Conflict-of-Interest reviews

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00