Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Contract Administration

The Contracts Administrator reviews non-research contracts and ensures contract language meets statutory, regulatory, and University policy requirements; serves as final approver of terms and conditions, indemnification, liability, insurance, and termination language; in consultation and collaboration with attorneys and other internal partners, determines best and final offers; seeks approval to accept/reject offers; assists with conflict-of-interest reviews.

• Review, analyze, and process non-research contracts including consulting agreements, temporary staff agreements, business associate agreements, non-disclosure/confidentiality agreements; ensure contract language complies with statutory, regulatory, and University policy requirements
• Collaborate with internal partners including attorneys, risk management, information security, and contract review personnel; in consultation and as directed, negotiate contract language, determine best/final offers, seek offer acceptance/rejection approval
• Draft and submit material breach correspondence including Notice to Cure, Settlement/Release, and Demand Letters
• Review research agreements to ensure appropriate approvals prior to routing for signature
• Review liability and insurance requirements for building, facility, and commercial property lease and rental agreements
• Prepare and process electronic requisitions, competitive bids, and reverse auctions; track activities and maintain records
• Keep abreast of contract law; assist in the development/revision of University policies, procedures, and guidelines
• Assist with Conflict-of-Interest reviews

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00

• Consulting
• Contract management
• Legal research
• Legal writing
• Negotiation
• Policy analysis
• Presentation Skills
• Procedure development
• Report writing
• Risk Management
• Supplier evaluation