Penn State Job Catalog

The defined natural career progression within or between job profiles.

Time and Attendance

The Time and Attendance Associate supports employees in the accurate and efficient entry, processing, and submission of timecards; resolves issues related to time errors and adjustments; validates the accuracy of time, absence, holiday, overtime, and wage rate information; provides guidance to employees and managers on time entry policies and procedures; collaborates with cross functional teams to implement process improvements.

• Review and approve time entries; monitor payroll deadlines to ensure timely submissions; advise on and ensure accurate entries for special pay situations including pay adjustments, grievance pay, retroactive pay, one-time payments, and cash advances
• Monitor and update time balances; track and audit time submission approvals
• Provide proactive instruction to employes and managers related to time entry procedures and process questions; partner with employees and managers to troubleshoot timecard issues; adjust entries and facilitate the resubmission process; develop training materials for the unit on time procedures and best practices
• Verify, apply knowledge of, review, and enter correct codes related to leave of absence and overtime scenarios
• Advise on time entry policies and processes; ensure compliance with University Payroll policies and collective bargaining agreement requirements
• Investigate and resolve payroll integration issues between work unit and enterprise systems
• Collaborate with unit management teams, human resources, and business technology teams to identify process improvements related to efficient and accurate time submissions for payroll processing
• Perform audits on a regular cadence related to time and absence submissions for payroll processing; identify and resolve discrepancies; submit audit reports upon request
• Supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00

• Attention To Detail
• Auditing
• Data Accuracy
• Data entry
• Data reporting
• Data validation
• File management
• Policy implementation
• Prioritization
• Process improvement
• Records management
• Records quality assurance
• Technical proficiency
• Time Management