Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Time and Attendance

The Time and Attendance Manager provides leadership and University-wide oversight of timekeeping, attendance, and administrative support services; responsible for ensuring accurate payroll and billing outcomes, compliance with institutional policies and collective bargaining agreements, and the consistent delivery of efficient administrative practices across multiple campuses; leads the design, implementation, and continuous improvement of standardized timekeeping and administrative processes; drives operational excellence through cross-functional collaboration and data-informed decision-making; ensures strong internal controls and risk mitigation; serves as the primary subject matter expert and escalation point for complex time, attendance, labor charging, and payroll-related issues.

• Provide operational oversight of timekeeping, absence tracking, payroll integration processes, and administrative support services
• Develop, implement, and continuously improve standardized administrative and timekeeping practices across multiple campuses
• Ensure accuracy, consistency, and compliance in time entry, approval workflows, and payroll processing
• Establish priorities, workflows, and service delivery expectations to optimize efficiency and effectiveness
• Ensure compliance with University policies, procedures, and collective bargaining agreements
• Interpret and enforce timekeeping, payroll, and labor-related policies and contract provisions; partner with Human Resources to address issues and implement corrective actions
• Support audits, reviews, and regulatory requirements with accurate documentation and analysis
• Oversee timecard and timeclock processes to ensure accurate and timely payroll outcomes
• Ensure accurate labor distribution and billing generated from time and attendance data
• Monitor, validate, and resolve discrepancies related to labor charging and billing
• Serve as escalation point for complex timekeeping, payroll, and billing issues
• Oversee data collection, analysis, and reporting for operational, compliance, and financial decision-making
• Identify trends, inefficiencies, and risks; implement process improvements and standardization initiatives
• Develop and deliver training, communication, and documentation to support consistent practices
• Develop, manage, and monitor departmental operating budget, including forecasting and expenditure tracking
• Analyze financial data to identify variances, trends, and cost optimization opportunities; ensure alignment with financial policies, internal controls, and reporting requirements
• Lead, hire, train, and develop Time and Attendance and Administrative Support staff; set performance expectations, assign responsibilities, and ensure accountability
• Foster a culture of service excellence, continuous improvement, and professional development

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00

• Accounting Payroll Activities
• Attention To Detail
• Benchmarking
• Collaboration
• Confidentiality
• Conflict Resolution
• Critical Thinking
• ERP Software
• Facilitation
• Negotiation
• Policy implementation
• Process improvement
• Regulatory compliance
• Risk Management
• Strategic Planning