Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Athletic Events Specialist coordinates, plans, and manages Division I intercollegiate sport events; oversees logistics including staffing, scheduling, marketing, media coverage, and external vendors; coordinates and manages workflow; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Plan, organize, and execute Division I athletic events, including home games, tournaments, special events, and seasonal competitions
• Collaborate with coaches, teams, and athletic department staff to coordinate event schedules and logistics
• Oversee the preparation of event timelines, venue setups, and resource allocation (e.g., equipment, technology, signage, etc.)
• Serve as a point of contact for coaches, athletes, officials, vendors, media, and other key stakeholders before, during, and after events; attend events and provide on-site direction to ensure smooth operations
• Schedule game day staff and ensure adequate coverage for the event; oversee the workflow of event staff
• Coordinate with marketing, ticketing, parking, video teams, and external vendors to execute event logistics
• Communicate event details and updates to the campus community, fans, and media via social media, email newsletters, and other university channels
• Collaborate with the marketing and communications teams to promote events and engage the university community
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety
• Ensure compliance with university policies, safety protocols, and NCAA regulations during events
• Assist in creating and managing event budgets, ensuring all expenses are tracked and reported accurately
• Gather feedback from event participants, staff, and attendees to assess event success and identify areas for improvement
• Prepare post-event reports, including attendance numbers, budget reconciliation, and performance metrics
• Coordinate volunteer recruitment, training, and management for event support
• Collaborate with coaches and operations staff to develop long-term plans for future events
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00