Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Athletic Events (Division I)

The Athletic Events Specialist coordinates, plans, and manages Division I intercollegiate sport events; oversees logistics including staffing, scheduling, marketing, media coverage, and external vendors; coordinates and manages workflow; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Plan, organize, and execute Division I athletic events, including home games, tournaments, special events, and seasonal competitions
• Collaborate with coaches, teams, and athletic department staff to coordinate event schedules and logistics
• Oversee the preparation of event timelines, venue setups, and resource allocation (e.g., equipment, technology, signage, etc.)
• Serve as a point of contact for coaches, athletes, officials, vendors, media, and other key stakeholders before, during, and after events; attend events and provide on-site direction to ensure smooth operations
• Schedule game day staff and ensure adequate coverage for the event; oversee the workflow of event staff
• Coordinate with marketing, ticketing, parking, video teams, and external vendors to execute event logistics
• Communicate event details and updates to the campus community, fans, and media via social media, email newsletters, and other university channels
• Collaborate with the marketing and communications teams to promote events and engage the university community
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety
• Ensure compliance with university policies, safety protocols, and NCAA regulations during events
• Assist in creating and managing event budgets, ensuring all expenses are tracked and reported accurately
• Gather feedback from event participants, staff, and attendees to assess event success and identify areas for improvement
• Prepare post-event reports, including attendance numbers, budget reconciliation, and performance metrics
• Coordinate volunteer recruitment, training, and management for event support
• Collaborate with coaches and operations staff to develop long-term plans for future events
• May supervise staff members, including hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00