Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

IT Asset Management

The IT Asset Management Specialist serves as the primary contact for the technology procurement and licensing requirements of an assigned college, campus, or unit; liaisons with Procurement Office on Request for Proposal or Request for Quotation processes; collaborates on negotiations with vendors and evaluates vendor performance and compliance; serves as a liaison with other University units and outside organizations; forecasts ongoing software and hardware needs; uses electronic systems to conduct business transactions and compile information; reviews, evaluates, and/or manages contracts.

• Serve as the college, campus, or unit point of contact for technology procurement needs; collaborate with the Procurement Office on Requests for Proposals and technology purchases
• Determine requirements; develop and implement processes for acquisition and deployment of technology products and services
• Administer software licensing programs in accordance with established policies and procedures
• Evaluate suppliers based on the price, quality, and speed of delivery of their products and services
• Establish relationships with vendors; work with Procurement Office to negotiate volume and pricing; monitor contracts to ensure compliance with terms and conditions
• Review and approve software, hardware, and peripheral purchases
• Request, gather, complete, and submit required paperwork for reconciliation, RFPs, and purchase orders
• Coordinate with the Financial Office and Accounting department as required to resolve questions on supplier invoices
• Assist with budgetary forecasting in relation to equipment, systems, and software needs
• Provide reporting of asset performance, license inventory, and related financials as required
• May utilize a variety of electronic systems to manage requisitions, conduct audits, and manage vendors and/or inventories
• May supervise staff and direct the work of others

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00