Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

IT Asset Management

The IT Asset Management Specialist serves as a point of contact for technology asset management, procurement, and licensing activities; coordinates the acquisition, deployment, utilization, renewal, and disposition of hardware, software, licenses, and related technology products and services; partners with Procurement, Finance, vendors, and other University units to facilitate purchasing, contracting, licensing, and compliance activities; forecasts technology needs, evaluates products and services, maintains asset and licensing information, and provides analysis and recommendations to support effective technology investments.

• Serve as a point of contact for technology asset management, procurement, and licensing needs; coordinate with Procurement on Requests for Proposals, Requests for Quotations, purchases, and related activities
• Determine technology requirements and coordinate processes for the acquisition, deployment, renewal, utilization, and disposition of hardware, software, peripherals, licenses, and related technology products and services
• Administer software licensing programs in accordance with established University policies, procedures, agreements, and licensing requirements; monitor license utilization, renewals, and compliance
• Evaluate technology products, services, and suppliers based on factors such as cost, quality, functionality, availability, service, and delivery requirements; provide recommendations regarding selection and continued use
• Establish and maintain relationships with designated vendors and suppliers; collaborate with Procurement on pricing, volume purchasing, contract terms, and other vendor negotiations
• Monitor vendor and contract performance to ensure compliance with established terms, conditions, service levels, licensing requirements, and business expectations; identify and resolve issues as appropriate
• Review and approve technology purchases within established authority and budget parameters; verify that proposed acquisitions align with business requirements, technology standards, and applicable University policies
• Request, gather, review, complete, and submit documentation required for technology purchases, contract activities, reconciliations, Requests for Proposals, Requests for Quotations, purchase orders, and related transactions
• Coordinate with Finance, Accounting, Procurement, and other University units to resolve questions involving invoices, payments, purchasing transactions, contracts, and technology-related expenditures
• Forecast ongoing hardware, software, licensing, and technology service requirements; assist with budget planning and financial projections related to asset acquisition, renewal, replacement, and lifecycle needs
• Maintain accurate asset, inventory, licensing, contract, ownership, and lifecycle information within designated electronic systems; conduct periodic reviews and reconciliations to ensure data accuracy
• Conduct audits and analyses of technology assets, inventories, licenses, contracts, and expenditures; identify discrepancies, compliance concerns, utilization issues, and opportunities for cost or operational efficiencies
• Prepare and provide reports and analysis regarding asset performance, license inventory and utilization, contract status, expenditures, lifecycle requirements, and related financial information
• Serve as a liaison with University units and external organizations regarding technology asset management, procurement, licensing, vendor, and contractual matters
• Research technology products, services, licensing models, market conditions, and industry practices to support recommendations for technology acquisition, standardization, utilization, and lifecycle management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $49,188.00
• MidPoint – $60,216.00
• Maximum – $71,340.00

• Contract management
• Customer Service
• Data integrity
• Document management
• Financial Management
• Management software
• Negotiation
• Vendor management