Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

IT Asset Management

The IT Asset Management Specialist serves as the primary contact for the technology procurement and licensing requirements of an assigned college, campus, or unit; liaisons with Procurement Office on Request for Proposal or Request for Quotation processes; collaborates on negotiations with vendors and evaluates vendor performance and compliance; serves as a liaison with other University units and outside organizations; forecasts ongoing software and hardware needs; uses electronic systems to conduct business transactions and compile information; reviews, evaluates, and/or manages contracts.

• Serve as the college, campus, or unit point of contact for technology procurement needs; collaborate with the Procurement Office on Requests for Proposals and technology purchases
• Determine requirements; develop and implement processes for acquisition and deployment of technology products and services
• Administer software licensing programs in accordance with established policies and procedures
• Evaluate suppliers based on the price, quality, and speed of delivery of their products and services
• Establish relationships with vendors; work with Procurement Office to negotiate volume and pricing; monitor contracts to ensure compliance with terms and conditions
• Review and approve software, hardware, and peripheral purchases
• Request, gather, complete, and submit required paperwork for reconciliation, RFPs, and purchase orders
• Coordinate with the Financial Office and Accounting department as required to resolve questions on supplier invoices
• Assist with budgetary forecasting in relation to equipment, systems, and software needs
• Provide reporting of asset performance, license inventory, and related financials as required
• May utilize a variety of electronic systems to manage requisitions, conduct audits, and manage vendors and/or inventories
• May supervise staff and direct the work of others

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00