Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Athletic Operations

The Athletic Operations Specialist coordinates operations for a Division I athletic program; acquires, organizes, and analyzes development videos, opponent films, and team statistics; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of the summer camp program.

• Oversee operational aspects of Division I athletic programs including staffing, schedules, communication, and other logistics
• Serve as a liaison to athletic administration, compliance, facilities, events, training staff, equipment managers, communications, marketing, and other internal teams
• Coordinate the production, acquisition, distribution, and maintenance of scouting reports, team development videos, opponent films, playbooks, and drill logs
• Perform analysis of practices, games, future opponents, and team/player statistics; provide coaches with reports for review
• Plan and coordinate team travel and recruiting visits; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation
• Manage program budget as it relates to summer camps, video exchange, recruiting, equipment, and team travel; review and approve invoices; prepare financial reports
• Serve as a point of contact for internal departments such as academic support units and fundraising teams
• Contribute to retention efforts of student athletes; arrange for academic support services; track student progress
• Collaborate with coaches and directors to develop long-term plans for programming, assess effectiveness, identify improvement opportunities, develop new strategies
• Plan, organize, and coordinate all logistics of summer camp programs, such as marketing, registration, staff hiring, and camp schedules
• May manage and organize team inventory including uniforms, merchandise, and equipment
• Coordinate team community service activities
• May supervise staff members, students, and part-time employees including hiring, training, development, and performance management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00