Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Operations

The Athletic Operations Specialist coordinates operations for a Division I athletic program; acquires, organizes, and analyzes development videos, opponent films, and team statistics; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of the summer camp program.

• Oversee operational aspects of Division I athletic programs including staffing, schedules, communication, and other logistics
• Serve as a liaison to athletic administration, compliance, facilities, events, training staff, equipment managers, communications, marketing, and other internal teams
• Coordinate the production, acquisition, distribution, and maintenance of scouting reports, team development videos, opponent films, playbooks, and drill logs
• Perform analysis of practices, games, future opponents, and team/player statistics; provide coaches with reports for review
• Plan and coordinate team travel and recruiting visits; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation
• Manage program budget as it relates to summer camps, video exchange, recruiting, equipment, and team travel; review and approve invoices; prepare financial reports
• Serve as a point of contact for internal departments such as academic support units and fundraising teams
• Contribute to retention efforts of student athletes; arrange for academic support services; track student progress
• Collaborate with coaches and directors to develop long-term plans for programming, assess effectiveness, identify improvement opportunities, develop new strategies
• Plan, organize, and coordinate all logistics of summer camp programs, such as marketing, registration, staff hiring, and camp schedules
• May manage and organize team inventory including uniforms, merchandise, and equipment
• Coordinate team community service activities
• May supervise staff members, students, and part-time employees including hiring, training, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00

• Community engagement
• Cross-Functional Coordination
• Inventory management
• Operations planning
• Program management
• Records management
• Recruiting
• Regulatory compliance
• Sports analytics
• Vendor management