Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Inventory Control and Distribution

Inventory Control and Distribution Specialists monitor supply, equipment, product, material and other resource inventories; keep electronic databases updated; process requests and track orders; forecast inventory demands and product availability; assist with quality assurance programs; oversee product take back, reuse, recycle, and similar programs; research and communicate product information and alternative solutions; resolve or refer discrepancies.

• Monitor organizational product and resource inventories; coordinate with management to ensure inventories fulfill customer requirements; add new items and delete obsolete items; monitor and adjust stock levels to meet seasonal and overall product and material needs
• Maintain electronic database; record and update product nomenclature, pricing, codes, etc.; conduct spot checks and oversee physical inventories; address and resolve inconsistencies
• Process supply, equipment, product, and material requests; track orders and invoices; ensure timely shipping and delivery; prepare and maintain contracts, transactions, and regulatory compliance documentation
• Address and resolve order, inventory, shipping, delivery, and stock issuance discrepancies; refer issues to management as needed
• Help ensure product availability; forecast and communicate inventory demands to vendors/suppliers; alert management of short-fall concerns
• Keep customers informed of product line extensions, recalls, phase outs, or new product launches; research, identify, and propose alternative product solutions including biodegradable, non-toxic, or other environmentally friendly items where available
• Oversee product take back or reverse logistics programs to ensure products are recycled, reused, or responsibility disposed; suggest recycle or reuse opportunities to minimize new material consumption, reduce waste, or convert waste to by-products
• Complete appropriate paperwork related to handling inventories and maintaining electronic inventory systems and/or web pages
• Assist with quality assurance; monitor and record vendor and carrier performance; provide feedback; make improvement recommendations; as necessary identify, qualify, and recommend new vendors to management and customers

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00