Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Athletic Programs

The Athletic Program Specialist coordinates all operations for intercollegiate athletic programs; facilitates student athlete recruitment and retention efforts; manages program budget; coordinates practice and game times; plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of summer camp programs.

• Facilitate recruiting efforts for an intercollegiate sport program; coordinate visits for prospective students
• Contribute to retention efforts of student athletes; serve as a liaison with admissions and financial aid; arrange for academic support tutoring services; track student progress; deliver orientations and freshman seminars
• Coordinate logistics for athletic camps including housing, registration, payments, and staffing; provide support for participants via email and phone
• Plan and coordinate all aspects of team travel; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules
• Monitor program budget; process transactions; authorize purchases; and maintain financial records
• Maintain and create records including game notes, statistics, team record books, and news releases
• Collect, distribute, manage, and organize team inventory including uniforms, merchandise, and equipment
• Oversee administrative aspects of athletic events such as scheduling, staffing, venue set-up, and ensuring equipment and vendor availability
• Ensure player and coach compliance with NCAA regulations; administer tests; monitor eligibility
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 5
• Minimum – $38,300.00
• MidPoint – $46,900.00
• Maximum – $55,500.00